A not-for-profit corporation is a legal entity established under Canadian or provincial legislation. It is created for purposes other than making a profit for its members, directors, or officers, distinguishing it from business corporations, which aim to generate profits for their shareholders. Examples of not-for-profit corporations include religious organizations, schools, charities, medical providers, activity clubs, volunteer groups, professional associations, research institutes, and museums, among others.
Incorporating a not-for-profit organization grants it a distinct legal status separate from its members. This allows the organization to enter contracts, purchase property, borrow funds, and maintain bank accounts in its own name. Moreover, as a separate legal entity, the not-for-profit enjoys limited liability, meaning its members are not personally responsible for the organization’s debts. It also has perpetual existence, remaining intact despite changes in membership. Lastly, incorporation can be beneficial when applying for government grants, as it demonstrates the organization’s stability.
To identify the appropriate jurisdiction for your corporation—federal or provincial—consider these questions:
By evaluating these factors, you can more effectively determine the most suitable jurisdiction for your corporation.
No, a not-for-profit corporation and a charity are legally distinct. To qualify for charity status and issue tax receipts, your corporation must apply for charity status through the Charities Directorate of the Canada Revenue Agency.
Registered charities in Canada encompass charitable organizations and public or private foundations. To qualify as a charity, they must have a charitable purpose that fits into one or more of these categories:
In contrast, not-for-profit organizations include associations, clubs, or societies that are not classified as charities. They are organized and operated solely for purposes such as:
Yes, the incorporation process involves creating several legal documents, so it’s advisable to have a lawyer prepare them for you.
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A registered or sole proprietorship business is one where you are the sole owner and there is no legal distinction between you and your business. This means you are personally liable for all profits and losses. It is the most straightforward and cost-effective way to start a business.
In contrast, incorporation establishes a more complex legal structure. It creates a separate legal entity distinct from its owners. This separation protects the personal assets of the shareholders from the company’s financial risks.
The advantages of incorporating a business vary based on individual goals, but some common benefits include: potentially lower tax rates compared to sole proprietorships, easier access to financing and capital, opportunities for business growth and expansion, reduced personal financial risk for shareholders, continuation of the business beyond the owner’s departure or death.
The choice between federal and provincial incorporation largely depends on your business goals and future plans. If your business will be confined to Quebec, provincial incorporation is usually the best option. However, if you intend to operate across Canada or internationally, federal incorporation might be more suitable. This decision affects various legal and regulatory aspects. For instance, federal incorporation requires that at least 25% of the company’s directors be Canadian residents, whereas Quebec does not impose such residency requirements. Additionally, a company incorporated in Quebec must ensure that its name complies with the French Language Charter, which is not a requirement for federal incorporation.
The Quebec Business Corporations Act requires corporations to have their head office located in Quebec, while the Canada Business Corporations Act permits companies to set up their head office anywhere in Canada.
Federal incorporation offers benefits like the ability to operate across borders, protection for your business name, and easier share transfers. On the other hand, provincial incorporation can be a more affordable and simpler choice for small businesses that operate primarily in a local market.
There isn’t a specific income threshold for incorporating in Quebec or in Canada. The decision to incorporate depends on your business profits and the amount you need to withdraw for personal expenses.
A minute book serves as a comprehensive and permanent record of a corporation’s regulations, activities, and decisions. It includes corporate resolutions, minutes from meetings, a roster of shareholders and board members, a securities registry, and shareholder certificates. This book outlines key corporate roles and who is authorized to act on behalf of the corporation. In accordance with Quebec and Canadian law, minute books are required and must be kept accessible at the corporation’s headquarters.
A salary is a regular payment given to an employee for their work and services. In contrast, a dividend is a share of the company’s profits distributed to its shareholders. Profits generated by a corporation can either be reinvested in the business or paid out as dividends to shareholders.